AI Event Transcription and Summaries for Team-Building Sessions

Team-building sessions spark connection, collaboration, and problem-solving often bringing out valuable ideas, shared insights, and action steps. But with activities happening quickly and conversations flowing across groups, most teams struggle to capture or retain everything. Rozie Synopsis, an award-winning platform, solves this with AI-powered transcription and structured summaries that appear in real time during sessions and turn into a searchable knowledge hub teams can use long after the event ends.

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The Challenge of Capturing & Retaining Insights in Team-Building Sessions

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According to Ebbinghaus’ Forgetting Curve, people forget most new information within hours. In team-building settings especially those embedded within large events like pharmaceutical conferences this becomes even more challenging: energetic activities, rapid discussions, and breakout tasks make it nearly impossible for participants to jot down meaningful notes.

As a result, great ideas fade, commitments lose momentum, and teams miss opportunities to build on what worked. Rozie Synopsis fixes this by capturing conversations in real time and turning them into clear insights and action items teams can revisit, share, and build on long after the session ends.

What Is AI Event Transcription & Summarisation?

AI event transcription converts spoken content from activities, discussions, and group challenges into accurate text using advanced speech recognition. AI summarisation then condenses these conversations into structured takeaways everyone can understand quickly.

Attendees

Stay aligned on lessons, commitments, and team agreements.

Organisers

Share recaps faster, track themes, and improve post-event engagement.

People & Culture Teams

Turn sessions into internal content, behavioural frameworks, and follow-up resources.

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Trusted by global events:

Why Rozie Synopsis Is Valuable for Team-Building Sessions

Knowledge Retention

Teams can revisit insights, discussions, and ideas at any time.

Content Accessibility

Those who missed an activity or breakout can easily review transcripts and summaries.

Organisational Learning

AI highlights recurring team strengths, challenges, and collaboration patterns for future planning.

Content Creation

Convert discussions into reports, leadership memos, presentations, and culture-building materials with minimal effort.

How Rozie Synopsis Works During Team-Building Sessions

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Capture Every Session

Connects to event AV to capture audio, video, and presentations automatically.

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Transcribe Instantly

Produces clean, speaker-tagged transcripts in real time.

Summarise and Analyse

Identifies themes, decisions, and action items across all activities.

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Reuse and Share

Creates a searchable year-round knowledge hub with all session insights.

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Types of Team-Building Sessions Rozie Synopsis Supports

Problem-Solving Workshops

Capture team insights, solutions, and shared decisions.

Culture-Building Activities

Document discussions on values, communication styles, and team dynamics.

Cross-Functional Team Days

Preserve learnings from diverse teams working together on shared challenges.

Team Development Sessions

Record coaching discussions, feedback exercises, and group reflections.

After the Event: Your Post-Event Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis turns every transcript, summary, and takeaway into a structured post-event knowledge hub designed in your organisation’s own colours and branding.

It becomes an always-on library that supports team development, strengthens communication, and boosts long-term collaboration.

Frequently asked questions

Can Rozie Synopsis capture discussions that happen during fast-paced activities and breakout groups?

Yes. Rozie captures full-room audio, group discussions, and breakout conversations, ensuring that valuable ideas and reflections aren’t lost during dynamic activities.

Will using Rozie disrupt the natural flow or energy of team-building exercises?

Not at all. Rozie works quietly in the background, allowing participants to stay fully engaged without needing to pause for note-taking or documentation.

How does Rozie help teams follow through on commitments after the session?

Structured summaries highlight action items, agreements, and insights, making it easy for teams to revisit decisions and stay accountable long after the event ends.

Can Rozie support global or multilingual team-building programs?

Absolutely. Real-time translation and multilingual summaries ensure all team members regardless of location or language receive consistent insights.

Can the insights captured be used for culture-building or HR initiatives?

Yes. With permission, teams can repurpose summaries into culture materials, behavioural guides, team development plans, or internal communications.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium