AI Event Transcription and Summaries for Cross-Departmental Meetings

Cross-departmental meetings bring together teams with different priorities, insights, and workflows which makes them both essential and complex. These sessions generate hours of discussions, decisions, dependencies, and action items, but most of it is difficult to capture while also participating actively. Rozie Synopsis, an award-winning platform, solves this by using AI-powered transcription and structured summaries that appear in real time during meetings and transform into a searchable knowledge hub teams can revisit anytime.

Learn How AI Summarization Works

Crowd of people gathered at a conference or summit with colorful informational booths and banners in a spacious indoor venue.

The Challenge of Capturing & Retaining Insights in Cross-Departmental Meetings

Two men in suits seated on stools having a discussion on stage at the Google Public Sector Summit with a colorful abstract background.

According to Ebbinghaus’ Forgetting Curve, people lose most new information within hours. In cross-functional environments, this challenge intensifies: overlapping agendas, competing priorities, and back-to-back interactions mean teams frequently miss conversations that directly affect their work.

Rozie Synopsis eliminates this by capturing every conversation in real time and turning them into clear insights and action items teams across departments can revisit, share, and build on long after the meeting ends.

What Is AI Event Transcription & Summarisation?

AI event transcription converts spoken content into accurate, speaker-tagged text. AI summarisation then condenses and analyses discussions, turning complex cross-functional conversations into structured takeaways anyone can understand quickly.

Attendees

Stay aligned on decisions, responsibilities, dependencies, and next steps.

Meeting Organisers

Share recaps faster, track themes, and ensure follow-through across departments.

Leaders

Get clarity on priorities, risks, and interdepartmental blockers.

Learn How AI Summarization Works

Trusted by global events:

Why Rozie Synopsis Is Valuable for Cross-Departmental Meetings

Knowledge Retention

Teams can revisit strategic discussions, decisions, and action items anytime.

Content Accessibility

Anyone who missed the meeting can catch up easily through transcripts and summaries.

Organisational Learning

AI highlights recurring themes, cross-functional dependencies, and shared challenges.

Content Creation

Convert discussions into reports, leadership updates, planning documents, presentations, and internal communications with minimal effort.

How Rozie Synopsis Works During Cross-Departmental Meetings

User interface for 'Synopsis for Events - AV Workspace' showing a 'Stage View' with options to select a stage and session, a toggle for AutoAV, controls to start listening to a session, and playback controls for an audio track titled 'Water Power Hydro Basics - Hydro Overview'.

Capture Every Session

Connects to meeting room AV or virtual platforms to capture audio, video, and shared screens automatically.

Summary card highlighting generative AI for customer experience enhancement and balancing technology with human touch, with Rozie Synopsis branding and a QR code.

Transcribe Instantly

AI produces clean, speaker-tagged transcripts in real time.

Summarise and Analyse

Identifies themes, decisions, blockers, dependencies, and action items across sessions.

Presentation slide and speaker at IATA event showing key takeaways from #IATAWDS with insights from industry leaders.

Reuse and Share

Creates a searchable year-round knowledge hub with all meeting insights, accessible across departments.

Learn How AI Summarization Works

Award-winning AI experience production platform for events

Event Technology Awards 2025 Winner

best use of ai technology

Event Technology Awards 2025 Winner

best technology start-up

EVENT TECH LIVE STARTUP LAUNCHPAD WINNER 2025

gold price

Types of Cross-Departmental Meetings Rozie Synopsis Supports

Leadership & Executive Reviews

Capture strategic updates, decisions, commitments, and cross-team priorities.

Project & Program Meetings

Document status updates, blockers, dependencies, and deliverables with complete clarity.

Product, Sales & Marketing Alignment

Preserve roadmap discussions, campaign planning, and messaging syncs with clear next steps.

Training & Workshops

Record collaborative sessions so teams can revisit content and follow through on assigned tasks.

After the Meeting: Your Cross-Departmental Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis turns every transcript, summary, decision, and takeaway into a structured knowledge hub designed in your organisation’s branding.

It becomes a shared library that supports internal communication, training, leadership alignment, and ongoing cross-functional collaboration. For organisations running frequent events or Digital Marketing Summits, this becomes an always-on reference system for content, messaging, and strategic direction.

Frequently asked questions

Can Rozie Synopsis manage multiple cross-departmental meetings happening simultaneously?

Yes. Rozie captures and processes audio, video, and presentations across multiple rooms at once, generating individual transcripts and summaries for every meeting.

How quickly are transcripts and summaries available after each session?

Rozie provides real-time transcripts and near-instant summaries, enabling teams to share recaps and key takeaways within minutes.

Can Rozie support global teams with multilingual needs?

Absolutely. Rozie offers real-time translation in 20+ languages so distributed teams can follow discussions and access summaries in their preferred language.

How does Rozie help teams repurpose cross-functional meeting content?

Rozie converts transcripts and summaries into structured insights teams can reuse for planning documents, strategy updates, project briefs, onboarding, and internal comms.

Is Rozie suitable for capturing sensitive or confidential meetings?

Yes. Rozie includes enterprise-grade security, role-based permissions, and private hubs to protect sensitive internal discussions.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

Get Synopsis

I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium