AI Event Transcription and Summaries for Breakout Sessions

Breakout sessions are where teams dig into details, test ideas and turn big themes into practical next steps but with parallel rooms and no dedicated note-takers, much of that value never reaches the wider organisation. Rozie Synopsis fixes this with real-time AI transcription and structured summaries, turning every breakout discussion into a searchable knowledge hub teams can revisit long after the event ends.

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The Challenge of Capturing Breakout Room Insights

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Ebbinghaus’ Forgetting Curve tells us we lose most new information within hours, and breakouts are no exception especially when you’re jumping between rooms and topics. In practice, that means powerful ideas, risks raised by the front line, and clever workarounds shared in one small room never get reused elsewhere.

Rozie Synopsis fixes this by capturing breakout sessions in real time and turning them into clear summaries, reference materials and action items that new hires, managers and HR can revisit, share, and build on long after the event ends.

What Is AI Transcription & Summarisation for Breakout Sessions?

AI breakout transcription converts spoken content in each room into accurate, speaker-tagged text using industry-tuned speech recognition even when people talk quickly, interrupt each other or switch between jargon and everyday language.

Participants

Stay aligned on room-level discussions, decisions and next steps even for sessions they couldn’t attend.

Organisers

Share recaps faster, compare themes across tracks and improve alignment between breakout groups, whether it’s an internal offsite or a large Saas Conferences program.

Content & Enablement Teams

Turn breakout insights into playbooks, case studies, internal updates and follow-up materials.

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Trusted by global events:

Why Rozie Synopsis Is Valuable for Breakout Sessions

Room-Level Knowledge Retention

Teams can revisit the detail of what was said not just the final slide. Every example, objection and workaround is captured and searchable.

Content Accessibility Across Tracks

Attendees who had to choose between two sessions can still read accurate transcripts and summaries from the ones they missed, without sitting through full recordings.

Pattern-Spotting Across Rooms

AI highlights recurring themes, repeated questions and hot topics across different breakouts helping organisers see what really landed and what needs more follow-up.

Fuel for Content & Enablement

Turn breakout discussions into FAQs, sales talk tracks, implementation guides, leadership memos, training modules and internal newsletters with far less manual effort.

How Rozie Synopsis Works in Breakout Rooms

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Capture Every Session

Connects to event AV or room mics to auto-record audio, video and shared screens across all breakouts.

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Transcribe Instantly

AI generates clean, speaker-tagged transcripts in real time, giving teams instant clarity without the scramble.

Summarise and Analyse

Extracts themes, decisions, questions, risks and actions organised by track, topic, persona or segment.

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Reuse and Share

Builds a searchable, branded breakout hub that teams can revisit ahead of launches, planning cycles and reviews.

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Types of Breakout Sessions Rozie Synopsis Supports

Strategy & Leadership Breakouts

Capture candid discussions on direction, trade-offs and bets including the rationales, risks and follow-through owners agreed in the room.

Customer & Account Breakouts

Document deep dives on key accounts, success stories and escalations, with summaries that naturally surface opportunities, risks and next steps per customer or region.

Functional & Track-Based Sessions

Preserve sales, product, marketing, finance or operations tracks with full context, so teams can cross-reference each other’s insights after the event.

Partner & Sponsor Breakouts

Give partners a clear record of what was discussed, what was promised and what resonated supporting follow-up campaigns and joint plans.

After the Event: Your Breakout Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis turns every transcript, summary and takeaway from your breakouts into a structured post-event knowledge hub, designed in your event’s own colours and branding.

It becomes an always-on breakout library that keeps the most practical, detailed parts of your event alive long after the rooms have been cleared.

Frequently asked questions

How does Rozie handle multiple breakout rooms running at the same time?

Rozie can capture and summarise audio, video and shared screens from every breakout room simultaneously, ensuring no discussion or idea is lost regardless of how many tracks run in parallel.

Can Rozie manage overlapping conversations and rapid-fire discussions common in breakouts?

Yes. Rozie’s speech recognition is tuned for multi-speaker, fast-paced environments, producing clean, speaker-tagged transcripts even when participants interrupt or switch topics quickly.

Does Rozie capture interactive elements like workshops, exercises or whiteboard work?

Absolutely. Rozie records audio/video and supports capturing shared screens, slides and uploaded photos of physical boards, keeping all exercises and frameworks fully contextual.

How does Rozie help attendees who had to choose one breakout over another?

Attendees can review transcripts and summaries from any session they missed, letting them absorb insights across tracks without needing to sit through full recordings.

Can Rozie identify themes or repeated questions across different breakout rooms?

Yes. Rozie analyses all sessions to highlight recurring topics, questions, concerns and patterns giving organisers and leaders a unified view of what resonated across the event.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium