AI Event Transcription and Summaries for Orientation & Onboarding Events

 Orientation and onboarding events shape first impressions new hires hear your story, meet leaders and learn key processes, but most of that information quickly gets lost in slides and scattered notes. Rozie Synopsis fixes this with real-time AI transcription and structured summaries, turning every talk, Q&A and training session into a searchable knowledge hub new employees can rely on well beyond their first week.
Learn How AI Summarization Works
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The Challenge of Capturing & Retaining Insights at Orientation & Onboarding Events

Two men in suits seated on stools having a discussion on stage at the Google Public Sector Summit with a colorful abstract background.
According to Ebbinghaus’ Forgetting Curve, people lose most new information within hours. During onboarding, new hires are absorbing new faces, tools, policies, acronyms and expectations all at once. It’s a lot. At the same time, many HR and L&D teams are modernising their programs to keep pace with practices they see at Education Technology Conferences, where continuous, on-demand learning is the norm.

Rozie Synopsis fixes this by capturing onboarding events in real time and turning them into clear summaries, reference materials and action items that new hires, managers and HR can revisit, share, and build on long after the event ends.

What Is AI Event Transcription & Summarisation for Orientation & Onboarding?

AI event transcription converts spoken content from your onboarding experiences into accurate text using advanced speech recognition from welcome keynotes and HR briefings to IT walkthroughs and manager-led sessions.
New Hires
Stay aligned on company story, expectations and key information without relying on rushed notes.
Organisers
Share recaps faster, surface common questions and strengthen engagement beyond day one.
HR & L&D Teams
Turn sessions into onboarding guides, training content and reusable internal resources.

Why Rozie Synopsis Is Valuable for Orientation & Onboarding Events

Knowledge Retention
New hires can revisit leadership talks, HR explainers and process overviews at any time, reinforcing learning beyond day one.
Content Accessibility
Employees who joined mid-cohort, were in a different timezone or couldn’t attend live can easily review accurate transcripts and summaries.
Organisational Learning
AI highlights recurring questions and themes from onboarding cohorts, giving HR and L&D insight into where people need more clarity.
Content Creation
Convert onboarding sessions into handbooks, FAQs, micro-learning modules, manager toolkits and internal knowledge articles with minimal effort.

How Rozie Synopsis Works During Orientation & Onboarding Events

User interface for 'Synopsis for Events - AV Workspace' showing a 'Stage View' with options to select a stage and session, a toggle for AutoAV, controls to start listening to a session, and playback controls for an audio track titled 'Water Power Hydro Basics - Hydro Overview'.
Capture Every Session
Automatically records audio, video and shared screens from all onboarding sessions.
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Transcribe Instantly
Generates clean, speaker-tagged transcripts in real time for easy revisiting.
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Summarise and Analyse
Extracts key messages, FAQs and actions, organised by topics like culture, tools and policies.
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Reuse and Share
Creates a searchable onboarding hub so no one has to hunt through decks or chat logs.

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Types of Orientation & Onboarding Events Rozie Synopsis Supports

New Hire Orientation Days
Capture company overviews, leadership talks and culture sessions so every new joiner can rewatch and review at their own pace.
Functional & Role-Specific Onboarding
Document department intros, tools training and process briefings so teams can standardise and scale onboarding across regions.
Graduate, Intern & Early Career Programs
Preserve learning sessions, panels and workshops tailored to early-career talent so they always have a reference library.
Global & Remote Onboarding Cohorts
Ensure hybrid and remote employees receive the same quality of information, with multilingual transcripts and summaries to close the distance.

After the Event: Your Post-Onboarding Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.
 Rozie Synopsis turns every transcript, summary and takeaway into a structured onboarding knowledge hub that is designed in your organisation’s own colours and branding.

An organised space new hires, managers and HR can return to anytime. They can revisit welcome messages, review policies and processes, track expectations and timelines, and access multilingual summaries without digging through scattered notes or lost files. It becomes an always-on onboarding library that supports ramp, culture, confidence and ongoing learning far beyond the first week.

Frequently asked questions

How does Rozie support new hires during information-heavy onboarding days?
Rozie captures every session in real time and turns them into clear transcripts and summaries new hires can easily revisit.
Can Rozie help standardise onboarding across regions or departments?
Yes. It creates consistent, reusable summaries that help HR and L&D deliver a unified onboarding experience everywhere.
Does Rozie capture training materials like presentations and demos?
Absolutely. Rozie records audio, video and screen shares so all training content is preserved with full context.
How does Rozie help remote or hybrid employees who can’t attend live?
They can access transcripts, summaries and multilingual translations to stay aligned from any timezone.
Can Rozie highlight common onboarding questions or confusion points?
Yes. AI surfaces recurring questions and themes to help HR and L&D improve future onboarding.
Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events
Virginia Sharma
Head of Brand and Product Marketing, Google Public Sector
Head of Brand and Product Marketing, Google Public Sector
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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”
Pascale Batchoun
Speaker, IATA World Data Symposium
Speaker, IATA World Data Symposium
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Rozie Synopsis tool for real time extraction of Speaker Insights is really amazing! Totally recommend this for any future conference. Great job.
Santiago Erroz Ferrer
Speaker, IATA World Data Symposium
Speaker, IATA World Data Symposium
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It was really easy… and very valuable.The Synopsis team was very fast
Jakeline Anguiano
Encore (AV Tech)
Encore (AV Tech)
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Having the summary allows me to participate in a way where I get the knowledge but don’t have to choose between going here or going there.
Franklin
Attendee, ITC Vegas
Attendee, ITC Vegas
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