AI Event Transcription and Summaries for Crisis Management Meetings

Crisis management meetings move fast, involve high-stakes decisions, and generate dense streams of information yet most teams struggle to capture or retain everything said. Rozie Synopsis, an award-winning platform, solves this with AI-powered transcription and structured summaries that appear in real time and transform into a secure, searchable knowledge hub teams can rely on throughout the crisis and long after it ends.

Learn How AI Summarization Works

Crowd of people gathered at a conference or summit with colorful informational booths and banners in a spacious indoor venue.

The Challenge of Capturing & Retaining Insights in Crisis Management

Two men in suits seated on stools having a discussion on stage at the Google Public Sector Summit with a colorful abstract background.

During a crisis, information overload is real. According to Ebbinghaus’ Forgetting Curve, people forget most new information within hours and in a crisis environment, the pressure, speed, and constant updates accelerate that loss.

Rozie Synopsis solves this by capturing discussions in real time and turning them into clear, structured insights and action items teams can revisit, share, and execute against with accuracy.

What Is AI Event Transcription & Summarisation?

AI event transcription converts spoken content from crisis rooms and incident response meetings into precise text using advanced speech recognition. AI summarisation then condenses complex, rapid discussions into structured takeaways that are easy to understand and act on.

Response Teams

Stay aligned on decisions, tasks, escalation paths, and updates.

Crisis Leaders

Distribute clear recaps, track themes, and strengthen cross-functional coordination.

Communications & Risk Teams

Convert discussions into statements, internal updates, situation reports, and briefing materials.

Learn How AI Summarization Works

Trusted by global events:

Why Rozie Synopsis Is Valuable for Crisis Management Meetings

Knowledge Retention

Teams can revisit real-time decisions, new updates, and evolving risk assessments anytime.

Content Accessibility

Colleagues who were not in the room can quickly catch up through accurate transcripts and summaries.

Organisational Learning

AI identifies recurring issues, escalation patterns, and decision-making themes to strengthen future crisis readiness.

Content Creation

Convert discussions into situation reports, leadership updates, internal briefings, post-incident reviews, and training materials.

How Rozie Synopsis Works During Crisis Meetings

User interface for 'Synopsis for Events - AV Workspace' showing a 'Stage View' with options to select a stage and session, a toggle for AutoAV, controls to start listening to a session, and playback controls for an audio track titled 'Water Power Hydro Basics - Hydro Overview'.

Capture Every Session

Connects to AV to automatically capture audio, video, and screens during multi-team coordination.

Summary card highlighting generative AI for customer experience enhancement and balancing technology with human touch, with Rozie Synopsis branding and a QR code.

Transcribe Instantly

Produces clean, speaker-tagged transcripts in real time.

Summarise and Analyse

Identifies risks, dependencies, decisions, and required actions across discussions.

Presentation slide and speaker at IATA event showing key takeaways from #IATAWDS with insights from industry leaders.

Reuse and Share

Builds a secure, searchable hub with all crisis insights and timelines.

Learn How AI Summarization Works

Award-winning AI experience production platform for events

Event Technology Awards 2025 Winner

best use of ai technology

Event Technology Awards 2025 Winner

best technology start-up

EVENT TECH LIVE STARTUP LAUNCHPAD WINNER 2025

gold price

Types of Crisis Management Scenarios Rozie Synopsis Supports

Operational & Incident Response Meetings

Capture rapid updates, risk assessments, and decisions as they evolve in real time.

Business Continuity Meetings

Record discussions around recovery actions, resource allocation, and cross-functional dependencies.

Reputational & Communications Crises

Document messaging decisions, stakeholder considerations, and media response plans.

Emergency Management & Safety Events

Preserve coordination across safety teams, facilities, response units, and leadership.

After the Crisis: Your Post-Incident Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis turns every transcript, summary, and action into a structured post-incident knowledge hub, designed in your organisation’s branding and securely accessible to authorised teams.

Just as organisations use Rozie to preserve insights after tech conferences, the same hub structure strengthens preparedness, informs policy updates, supports training and improves future crisis response.

Frequently asked questions

Can Rozie Synopsis support real-time decision-making during fast-moving crises?

Yes. Rozie provides live transcription and instant summarisation, allowing teams to reference decisions, updates, and action items in real time critical when situations evolve minute by minute.

How does Rozie ensure sensitive crisis information remains secure?

All crisis data is encrypted, stored in a private knowledge hub, and protected with permission-based access. Only authorised leaders and response teams can view or share transcripts and summaries.

Does Rozie work in hybrid or distributed crisis response environments?

Absolutely. Rozie captures audio, video, and screen content from in-person, hybrid, or fully remote crisis rooms, ensuring global teams stay aligned regardless of location.

Can Rozie identify risks or escalation patterns across multiple crisis meetings?

Yes. The platform automatically surfaces trends, recurring risks, escalation paths, and decision-making patterns supporting continuous improvement and stronger crisis readiness.

How quickly can crisis teams access summaries for reports or briefings?

Immediately. Structured summaries, action items, and transcripts are generated in real time, giving response teams instant material for situation reports, leadership updates, and external communications.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

Get Synopsis

I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium