AI Event Transcription and Summaries for Planning & Roadmap Sessions

Planning and roadmap sessions set priorities, make trade-offs and define what comes next but once they end, most of that nuance gets lost in slides and scattered notes. Rozie Synopsis fixes this with real-time AI transcription and structured summaries, turning every discussion into a searchable execution hub teams can rely on long after the session ends.

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The Challenge of Capturing & Retaining Insights in Planning & Roadmap Sessions

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Planning and roadmap sessions are dense by nature: competing priorities, resource constraints, stakeholder expectations, and deadlines all collide in a single room (or call). People are juggling frameworks, metrics, live feedback and slide content at the same time often across multiple workstreams like product, sales, CS and Event Marketing.

According to Ebbinghaus’ Forgetting Curve, people lose most new information within hours. In a planning environment, Rozie Synopsis fixes this by capturing planning and roadmap sessions in real time and turning them into clear insights, decision logs, and action items that teams can revisit, share, and build on long after the session ends.

What Is AI Event Transcription & Summarisation for Planning & Roadmap Sessions

AI event transcription converts spoken content from planning and roadmap sessions into accurate text using advanced speech recognition from annual planning workshops and quarterly roadmap reviews to squad-level refinement meetings.

Teams

Stay aligned on priorities, trade-offs and next steps without losing critical details.

Organisers

Share recaps faster, track themes across squads and maintain alignment between planning cycles.

Product & Delivery Leaders

Turn discussions into roadmap updates, action summaries and execution-ready documentation.

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Why Rozie Synopsis Is Valuable for Planning & Roadmap Sessions

Decision Memory

Teams can revisit how and why priorities were chosen instead of relying on partial recollections.

Content Accessibility

Stakeholders who missed the session or joined only part of it can review accurate transcripts and context-rich summaries.

Strategic

AI highlights recurring themes, constraints, and debates across planning cycles to inform future decisions.

Content Creation

Convert planning discussions into roadmap narratives, planning docs, steering updates, and enablement material with minimal effort.

How Rozie Synopsis Works During Planning & Roadmap Sessions

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Capture Every Session

Connects to room AV or your virtual platform and automatically records audio, video and shared screens.

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Transcribe Instantly

AI delivers clean, speaker-tagged transcripts in real time so teams can stay focused on alignment.

Summarise and Analyse

Extracts themes, decisions, dependencies, risks and actions organised by team, product or time horizon.

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Reuse and Share

Builds a searchable, year-round planning hub so future cycles start with context, not a blank page.

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Types of Planning & Roadmap Sessions Rozie Synopsis Supports

Annual & Multi-Year Planning

Capture long-range discussions on vision, investment areas, and big bets along with the commitments and guardrails set in the room.

Quarterly & Incremental Roadmap Reviews

Document roadmap negotiations, sequencing decisions, and changes in focus between quarters or releases.

Cross-Functional GTM & Delivery Planning

Record planning sessions that align product, marketing, sales, CS, and operations around unified timelines and goals.

Team-Level Planning & Sessions

Preserve squad or team-level planning, refinement, and backlog sessions so everyone can trace work items back to the original intent.

After the Session: Your Post-Planning Knowledge Hub

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Rozie Synopsis turns every transcript, summary, and takeaway into a structured planning knowledge hub that is designed in your organisation’s own colours and branding.

An organised space your teams can return to anytime. They can revisit discussions, review decisions and trade-offs, see how priorities evolved, and access multilingual summaries without digging through scattered notes or legacy decks. It becomes an always-on planning and roadmap library that supports alignment, execution, and continuous improvement across cycles.

Frequently asked questions

How does Rozie help capture complex discussions in planning and roadmap sessions?

Rozie records all conversations in real time and turns them into structured summaries that preserve the nuance behind key decisions.

Can Rozie distinguish between different teams or functions during planning sessions?

Yes. Speaker tagging and contextual cues make it clear which team or stakeholder contributed each point.

Does Rozie capture shared screens, documents and roadmap visuals?

Absolutely. It captures audio, video and screen shares so roadmap slides, spreadsheets and whiteboards are fully preserved.

Can Rozie support long-form planning cycles like annual or multi-year planning?

Yes. Rozie keeps transcripts and summaries organised across sessions so teams can track how priorities evolve.

How does Rozie help teams who join late or miss parts of the session?

Accurate transcripts and summaries let stakeholders catch up quickly without relying on second-hand notes.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium