AI Event Transcription and Summaries for Strategic Planning Sessions

Strategic planning sessions generate hours of high-value discussions vision-setting, priority mapping, resource planning, and long-term decision-making. Yet most teams struggle to capture or retain everything said. Rozie Synopsis, an award-winning platform, solves this with AI-powered transcription and structured summaries that appear in real time during sessions and transform into a searchable knowledge hub teams can use long after the planning cycle ends.

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The Challenge of Capturing & Retaining Insights in Strategic Planning Sessions

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According to Ebbinghaus’ Forgetting Curve, people forget most new information within hours. In strategic sessions, this becomes even more challenging: multi-day agendas, cross-functional conversations, shifting priorities, and dense information make it easy to lose clarity.

Rozie Synopsis fixes this by capturing sessions in real time and turning them into clear insights and action items teams can revisit, share, and build on long after the event ends.

What Is AI Event Transcription & Summarisation?

AI event transcription converts spoken content from planning sessions into accurate text using advanced speech recognition. AI summarisation then condenses complex discussions into structured takeaways leaders and teams can understand quickly.

Attendees

Stay aligned on decisions, strategic priorities, and responsibility ownership.

Facilitators & Organisers

Share recaps faster, track recurring themes, and improve post-session engagement.

Strategy, Ops & Comms Teams

Turn sessions into strategy documents, roadmaps, reports, and leadership messaging with ease.

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Trusted by global events:

Why Rozie Synopsis Is Valuable for Strategic Planning Sessions

Knowledge Retention

Teams can revisit strategic discussions, prioritisation decisions, and long-term commitments at any time.

Content Accessibility

Stakeholders who miss sessions can easily access accurate transcripts and summaries.

Organisational Learning

AI highlights recurring strategic themes, risks, and opportunities for future planning cycles.

Content Creation

Convert discussions into strategy decks, leadership memos, presentations, and implementation materials with minimal effort.

How Rozie Synopsis Works During Strategic Planning Sessions

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Capture Every Session

Connects to event AV to capture audio, video, and presentations automatically.

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Transcribe Instantly

Produces clean, speaker-tagged transcripts in real time.

Summarise and Analyse

Identifies themes, decisions, and action items across sessions into structured summaries.

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Reuse and Share

Creates a searchable year-round knowledge hub with all strategic insights.

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Types of Strategic Planning Sessions Rozie Synopsis Supports

Executive Strategy Offsites

Capture vision-setting, scenario planning, and leadership decisions with full clarity.

Annual & Quarterly Planning

Document priorities, KPIs, resource allocations, and cross-functional dependencies.

Departmental Strategy Sessions

Preserve deep-dive conversations across product, marketing, finance, HR, operations, and more.

Project & Initiative Planning Workshops

Record detailed discussions, risks, opportunities, and next steps for long-term programs.

After the Event: Your Post-Event Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis turns every transcript, summary, and takeaway into a structured post-event knowledge hub designed in your organisation’s colours and branding.

It becomes an always-on library that strengthens alignment, accelerates implementation, and supports continuous strategic improvement much like how teams continuously reference insights gathered from pharmaceutical conferences.

Frequently asked questions

Can Rozie Synopsis capture both high-level strategy and detailed operational discussions?

Yes. Rozie accurately records broad vision-setting, deep-dive analytics, resource debates, and tactical planning ensuring every layer of strategic thinking is preserved.

How does Rozie help maintain alignment after the planning session ends?

By providing real-time summaries and a searchable knowledge hub, Rozie ensures everyone stays aligned on priorities, ownership, and decisions long after the meeting concludes.

Can Rozie support multi-day or multi-team planning cycles?

Absolutely. Rozie handles extended sessions, tracks recurring themes across days, and consolidates insights from cross-functional teams into structured, easy-to-reference summaries.

Is strategic or confidential business information secure on Rozie Synopsis?

Yes. All data is encrypted, access-restricted, and stored in a secure organisational hub, keeping sensitive strategic decisions protected and visible only to authorised teams.

Can Rozie help convert planning discussions into formal strategy documents or roadmaps?

Definitely. Structured summaries and searchable transcripts make it easy to build strategy decks, roadmaps, leadership updates, and implementation plans without rewatching hours of sessions.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium