AI Event Transcription and Summaries for Hybrid Conferences

Q: Does Rozie help organisers manage content across multiple hybrid platforms?

Absolutely. Rozie unifies all session content — video, audio, Q&A and chat — into one searchable knowledge hub, eliminating platform silos and reducing manual post-event work.

Hybrid conferences blend in-person energy with virtual reach but they also create a fragmented content trail that’s hard for teams to capture or revisit. Rozie Synopsis, an award-winning platform, solves this with AI-powered transcription and structured summaries that appear in real time across both physical rooms and virtual stages, turning your hybrid event into a unified, searchable knowledge hub teams can use long after the conference ends.

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The Challenge of Capturing & Retaining Insights at Hybrid Conferences

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Ebbinghaus’ Forgetting Curve shows that people forget most new information within hours and hybrid formats amplify this challenge. In-person attendees juggle back-to-back sessions, virtual attendees switch between tabs and notifications, and organisers struggle to keep content consistent across platforms.

Rozie Synopsis fixes this by capturing every session across both in-person and virtual environments in real time and turning them into clear insights and action items that participants can revisit, share and build on long after the hybrid event ends.

What Is AI Event Transcription & Summarisation for Hybrid Conferences?

AI transcription converts spoken content from in-person rooms and virtual stages into accurate, speaker-tagged text. AI summarisation then analyses all those conversations regardless of where they happened and turns them into structured, skimmable takeaways people can act on quickly.

Hybrid Attendees

Stay aligned on decisions, responsibilities and key insights from sessions they attended live or virtually.

Organisers

Share recaps faster, surface themes across both physical and digital tracks and boost engagement after the event in ways that positively influence your own Hybrid Events Statistics and satisfaction scores.

Content Teams

Turn multi-track sessions into newsletters, blogs, reports and ongoing thought-leadership content.

Learn How AI Summarization Works

Trusted by global events:

Why Rozie Synopsis Is Valuable for Hybrid Conferences

Unified Content, Regardless of Format

Every in-person room, livestream and virtual conversation is captured and summarised consistently.

Greater Accessibility

Attendees who missed a session physically or virtually can access accurate transcripts and summaries instantly.

Faster Content Creation

Turn hybrid discussions into newsletters, leadership recaps, product messaging, training content and post-event campaigns with minimal manual effort.

Cross-Channel Insight Detection

AI highlights recurring questions, themes and takeaways surfacing across live rooms, virtual chats and online Q&A.

How Rozie Synopsis Works During Hybrid Conferences

User interface for 'Synopsis for Events - AV Workspace' showing a 'Stage View' with options to select a stage and session, a toggle for AutoAV, controls to start listening to a session, and playback controls for an audio track titled 'Water Power Hydro Basics - Hydro Overview'.

Capture Every Session

Connects to in-room AV and virtual platforms to automatically capture audio, video and presentations across all environments.

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Transcribe Instantly

AI generates clean, speaker-tagged transcripts in real time for both physical and virtual sessions.

Summarise and Analyse

Identifies themes, decisions, questions and action items across channels to create clear, structured summaries.

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Reuse and Share

Builds a unified, searchable knowledge hub that stores all hybrid session insights in one branded space.

Learn How AI Summarization Works

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Types of Hybrid Conferences Rozie Synopsis Supports

Leadership and Executive Conferences

Capture insights from on-stage panels, virtual fireside chats and digital Q&A with clear action items and commitments.

Company-Wide Hybrid Summits

Record global all-hands, internal announcements and cross-team sessions with full context for distributed teams.

Sales, Product & Customer Conferences

Document SKOs, roadmap updates, product deep dives and customer panels whether delivered on a mainstage or over video.

Training & Learning Tracks

Preserve hybrid workshops, certification modules and L&D sessions so participants can revisit content in any format later.

After the Event: Your Hybrid Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis transforms every transcript, summary and takeaway from your hybrid event into a single, structured post-event knowledge hub designed in your conference’s colours and branding.

It becomes an always-on hybrid library that preserves the full value of your event not just what people managed to catch live.

Frequently asked questions

How does Rozie capture both in-person and virtual sessions during a hybrid conference?

Rozie connects to in-room AV systems and virtual platforms simultaneously, capturing audio, video, presentations and chat interactions across every format in real time.

Can Rozie combine insights from physical rooms and virtual chats into one summary?

Yes. Rozie analyses conversations from live rooms, livestreams, breakout rooms and virtual chat threads, merging them into a single, structured summary with clear themes and action items.

How does Rozie ensure remote attendees don’t miss context from in-person discussions?

Rozie provides real-time transcription, translation and summarisation for both formats, giving remote participants the same clarity, decisions and takeaways as those attending on-site.

Does Rozie help organisers manage content across multiple hybrid platforms?

Absolutely. Rozie unifies all session content video, audio, Q&A and chat into one searchable knowledge hub, eliminating platform silos and reducing manual post-event work.

What happens to all hybrid event content once the conference ends?

Rozie turns all transcripts, summaries and insights from physical and virtual sessions into a single branded hub that teams can revisit year-round for learning, planning and content creation.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium