AI Event Transcription and Summaries for Innovation Workshops

Innovation workshops spark new ideas, challenge assumptions and shape future bets but once they end, most of that thinking disappears into sticky notes and scattered boards. Rozie Synopsis fixes this with real-time AI transcription and structured summaries, turning every idea and decision into a searchable innovation hub teams can return to long after the workshop ends.

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The Challenge of Capturing & Retaining Insights at Innovation Workshops

Two men in suits seated on stools having a discussion on stage at the Google Public Sector Summit with a colorful abstract background.

According to Ebbinghaus’ Forgetting Curve, people lose most new information within hours. In an innovation setting where teams are rapidly ideating, sketching, prototyping and iterating that loss is even more severe. It’s also one of the hidden drivers of low attendee retention: people leave energized, but quickly lose the context they need to stay engaged.

Rozie Synopsis fixes this by capturing workshops in real time and turning them into clear insights, idea logs and action items that teams can revisit, share and build on long after the event ends.

What Is AI Event Transcription & Summarisation

AI event transcription converts spoken content from innovation-focused sessions ideation blocks, design sprints, hackathons, co-creation labs and concept pitches into accurate text using advanced speech recognition.

Participants

Stay aligned on ideas, assumptions and decisions without losing creative momentum.

Facilitators

Share recaps faster, surface emerging themes and keep teams connected after the workshop ends.

Innovation & Strategy Teams

Turn sessions into concept briefs, opportunity summaries and reusable innovation content.

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Trusted by global events:

Why Rozie Synopsis Is Valuable for Innovation Workshops

Knowledge Retention

Teams can revisit ideas, insights, critiques and decisions at any point instead of relying on photos of sticky notes or memory.

Content Accessibility

Colleagues who couldn’t join the whole workshop can still review accurate transcripts and clean summaries with full context.

Organizational Learning

AI highlights recurring patterns across workshops repeated pain points, idea themes, constraints and opportunities helping organisations see where to focus experimentation.

Content Creation

Convert workshop outputs into concept briefs, experiment backlogs, pitch decks, internal case studies and training materials with minimal manual effort.

How Rozie Synopsis Works During Innovation Workshops

User interface for 'Synopsis for Events - AV Workspace' showing a 'Stage View' with options to select a stage and session, a toggle for AutoAV, controls to start listening to a session, and playback controls for an audio track titled 'Water Power Hydro Basics - Hydro Overview'.

Capture Every Session

Connects to your AV or virtual platform and automatically records audio, video and shared boards across all sessions.

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Summarise and Analyse

Extracts problems, themes, decisions and actions organised by problem space, team or track.

Transcribe Instantly

AI delivers clean, speaker-tagged transcripts in real time so everyone can stay fully engaged.

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Reuse & Share

Builds a searchable, year-round hub so teams can continue work without starting over.

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Types of Innovation Workshops Rozie Synopsis Supports

Ideation & Concept Development Sessions

Capture problem framing, idea generation and early concept shaping along with why certain directions were prioritised.

Design Sprints & Prototyping Workshops

Document sprint discussions, user insights, prototype decisions and test results so teams can trace how solutions evolved.

Hackathons & Build Days

Record pitches, technical discussions and solution walkthroughs, preserving learnings and ideas beyond the winning team.

Customer & Partner Co-Creation Labs

Capture joint problem-solving sessions with customers or partners so insights and ideas stay accessible to all stakeholders.

After the Workshop: Your Post-Event Innovation Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis turns every transcript, summary and takeaway into a structured post-event innovation hub, designed in your organisation’s own colours and branding.

The result? An organised space your teams can return to anytime. They can revisit ideas and debates, review decisions and trade-offs, track experiments and owners, and access multilingual summaries without digging through scattered notes, boards and files. It becomes an always-on innovation memory that supports discovery, experimentation, cross-functional alignment and ongoing product and process innovation.

Frequently asked questions

How does Rozie Synopsis work in fast-paced innovation environments?

Rozie captures audio, boards and discussions in real time, turning them into transcripts and structured summaries without slowing the workshop down.

Can it handle multiple breakout groups or parallel tracks?

Yes. Rozie records and summarises multiple rooms at once, ensuring no ideas or discussions are missed.

Does Rozie capture visual boards like Miro or whiteboards?

Yes. It captures shared screens and lets you upload photos of physical boards, linking everything to the right notes and summaries.

How accurate are the transcripts in noisy, collaborative settings?

Rozie’s speech recognition is trained for multi-speaker, fast-moving environments, producing clear, speaker-tagged transcripts even during rapid ideation.

Can Rozie track ideas across the innovation cycle?

Yes. Summaries are organised by theme, team or problem area, making it easy to follow ideas from concept to prototype.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium