AI Event Transcription and Summaries for Procurement Meetings

Procurement meetings bring together suppliers, category managers, finance teams, and operational leaders generating hours of negotiation details, strategic discussions, and compliance-related decisions. Yet most organisations struggle to capture or retain this information accurately. Rozie Synopsis, an award-winning platform, solves this with AI-powered transcription and structured summaries that appear in real time during meetings and evolve into a searchable knowledge hub your teams can revisit long after the session ends.

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The Challenge of Capturing & Retaining Insights in Procurement Meetings

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According to Ebbinghaus’ Forgetting Curve, people forget most new information within hours and procurement teams feel this acutely when reviewing supplier bids, negotiating contract terms, or discussing cost-saving initiatives across multiple back-to-back meetings.

Rozie Synopsis solves this by capturing every meeting in real time and converting it into clear insights and action items teams can revisit, share, and build upon.

What Is AI Event Transcription & Summarisation?

AI transcription converts spoken content from procurement meetings into clean, accurate text using advanced speech recognition. AI summarisation then condenses long, technical discussions analysing them and turning them into structured takeaways your team can digest quickly.

Attendees

Stay aligned on contract decisions, supplier performance, pricing discussions, and responsibilities.

Organisers

Share recaps faster, track themes across categories, and improve follow-through.

Procurement & Finance Teams

Turn sessions into reports, negotiation briefs, internal updates, and documentation for audit readiness.

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Trusted by global events:

Why Rozie Synopsis Is Valuable for Procurement Meetings

Knowledge Retention

Teams can revisit negotiation points, supplier insights, pricing structures, risk considerations, and decisions at any time.

Content Accessibility

Multilingual insights ensure attendees from diverse backgrounds can understand every session clearly.

Organisational Learning

AI surfaces recurring themes, supplier issues, performance trends, and risk patterns across sessions.

Content Creation

Convert procurement conversations into category reports, negotiation summaries, leadership updates, vendor performance reviews, and onboarding materials with minimal effort.

How Rozie Synopsis Works During Procurement Meetings

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Capture Every Session

Integrates with meeting AV to automatically capture audio content.

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Summarise and Analyse

AI identifies negotiation points, decisions, risk areas, cost-saving opportunities, and action items across sessions.

Transcribe Instantly

AI produces clean, speaker-tagged transcripts in real time, enabling teams to reference details immediately.

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Reuse & Share

All content becomes part of a searchable, year-round knowledge hub, complete with your organisation’s branding.

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Types of Procurement Meetings Rozie Synopsis Supports

Strategic Sourcing Meetings

Capture vendor evaluations, category strategies, total-cost assessments, and decision-making discussions.

Supplier Review Meetings

Record performance reviews, KPIs, risk considerations, service issues, and agreed-upon improvements.

Contract Negotiation Sessions

Document negotiation terms, commercial details, risk clauses, and responsibilities with complete accuracy.

Procurement Training & Workshops

Preserve training sessions on tools, policies, contract management, and compliance procedures for future reference.

After the Meeting: Your Post-Event Knowledge Hub

Sign at Google Public Sector Summit titled 'Session insights' with instructions to scan a QR code for live insights and session recaps.

Rozie Synopsis transforms every transcript, summary, and action item into a structured post-event knowledge hub customised with your organisation’s branding.

It becomes an always-on library that supports procurement governance, internal alignment, training, and long-term strategy while reinforcing Attendee Retention across ongoing procurement initiatives.

Frequently asked questions

Can Rozie Synopsis manage procurement programmes with multiple simultaneous meetings?

Yes. Rozie captures and processes audio across multiple rooms at once, generating individual transcripts and summaries for each session.

How quickly are transcripts and summaries available?

Rozie provides real-time transcripts and near-instant summaries, enabling teams to share key points and decisions within minutes.

Can Rozie support global procurement teams with multilingual needs?

Absolutely. Rozie offers real-time translation in 20+ languages, allowing global categories and suppliers to access information in their preferred language.

How does Rozie help teams turn meeting content into reusable assets?

Rozie transforms transcripts and summaries into structured insights that can be repurposed for negotiation briefs, leadership reports, supplier scorecards, training documents, and internal communications.

Is Rozie suitable for sensitive or confidential procurement discussions?

Yes. Rozie includes enterprise-grade security, role-based permissions, and private hubs to protect confidential commercial and vendor information.

Love the product and so pleased with the output, now powered by Gemini! Getting near real time summaries of sessions from our events in user friendly interface that integrates with our event app Whova. Look forward to our continued partnership for future events

Virginia Sharma

Head of Brand and Product Marketing, Google Public Sector

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I have to say that about 20 minutes into the opening presentation, that I realized that the “Speaker Insights” projected on the screen were AI generated. I will go back and refer to some of them. Well done!”

Pascale Batchoun

Speaker, IATA World Data Symposium